When did you contact your IT help desk to raise a case for your outlook calendar meetings are not synchronizing with your Office Communicator? Let it be last time. You can follow below steps to create a custom status on your office communicator client.

Status by default:

Steps to create custom status:

  • Create a xml file
  • Create a registry key
  • Restart the office communicator

Create an xml file:

I’m going to create an xml file with following custom status:

  1. Working from home
  2. Working on Project
  3. Meeting with Customer
  4. In Client Training

<?xml version=”1.0″ ?>

<customStates xmlns=”http://schemas.microsoft.com/09/2005/communicator/customStates xmlns:xsi=”http://www.w3.org/2001/XMLSchema-instance xsi:schemaLocation=”http://schemas.microsoft.com/09/2005/communicator/customStates http://livecommteam/sites/main/ice/Wave%2012%20Docs/CustomActivities.xsd“>

<customState ID=”1 availability=”online“>

<activity LCID=”1033“>Working from Home</activity>

<activity LCID=”1036“>French Online</activity>


<customState ID=”2 availability=”busy“>

<activity LCID=”1033“>Working on Project</activity>

<activity LCID=”1036“>French Meeting</activity>


<customState ID=”3 availability=”busy“>

<activity LCID=”1033“>Meeting with Customer</activity>

<activity LCID=”1036“>French Meeting</activity>


<customState ID=”4 availability=”busy“>

<activity LCID=”1033“>In Client Training</activity>

<activity LCID=”1036“>French Meeting</activity>



Copy the above content and paste in a notepad and save it as an XML file called Presence in the following location

C:\Program Files (x86)\Microsoft Office Communicator

Create a registry key:

Go to Startà Runà RegeditàExpand Computerà HKEY_LOCAL_MACHINEà SOFTWAREàPoliciesà Microsoftà Right click on Communicatorà NewàString Valueà rename string value to CustomStateURLàRight click on CustomStateURLà Modifyà paste C:\Program Files (x86)\Microsoft Office Communicator\Presence.xmlàOk

After closing your registry just restart the office communicator, now you can see something like this:

I hope you would have enjoyed this, Cheers!!!